In the past, obtaining a postal ID in the Philippines was a relatively swift process, requiring a community tax certificate, an ID photo, and a nominal fee, all issued on the same day. However, this system underwent a significant transformation initiated by PHLPost, evolving the ID from a basic paper-based form into a more secure, wallet-sized PVC plastic card.
While the enhanced security features were a significant improvement, the new postal ID comes at a higher cost and involves a waiting period of up to a month, contrasting starkly with the prior expedited process. Recent developments indicate that PHLPost has transitioned towards semi-automated transactions, aiming to streamline the application process.
This guide will detail the updated steps for acquiring the postal ID and examine whether the enhanced version justifies the increased time and expense. The potential impact of these recent changes suggests a more efficient application process that could eliminate the prolonged waiting times associated with the upgraded postal ID.
What Exactly is a Postal ID?
Origins and Purpose
The Postal ID issued by the Philippine Postal Corporation (PHLPost) had its origins deeply rooted in the fundamental need for precise mail and parcel delivery. Serving as a means to ensure accurate and secure delivery, the ID was initially designed to aid postal carriers in confirming the identity and address of recipients before delivering mail or packages.
Over time, its purpose has expanded beyond mail handling to become a widely accepted form of identification. Recognized by the Universal Postal Union, it has gained prominence as a means of identification in postal transactions worldwide.
Identity Verification
One of the core purposes of the Postal ID is identity verification, crucial for postal carriers when delivering items. This function extends beyond mail handling, serving as a reliable form of identity confirmation in various settings. Its ability to establish the recipient’s identity and address has been pivotal in maintaining the integrity of mail delivery services.
Widely Accepted and Extended Use
Beyond its primary function within postal transactions, the Postal ID has gained recognition for broader applications. It has become an accepted form of identification in several non-postal settings, such as opening bank accounts or acquiring other government-issued ID cards. This evolution has been instrumental in its increased relevance in everyday administrative and financial interactions.
Upgraded Features and Accessibility
Recent advancements introduced an upgraded version of the Postal ID, incorporating an EMV chip, expanding its functionality to include some financial transactions. Despite these improvements, the application process remains accessible to a wider demographic.
Unlike some government-issued IDs that demand specific prerequisites like international travel or specialized skills, the Postal ID is available to anyone, making it an inclusive identification option.
Application Process and Timely Issuance
While the application process for a Postal ID is generally straightforward, it contrasts with other ID types available instantly upon application. The issuance of the Postal ID is not immediate, and applicants might encounter a waiting period, often up to a month, before receiving the updated card. This delay represents a notable difference from the swift issuance characteristic of various other identification documents.
Exploring the Advanced Features of the New High-Tech Postal Card
Multi-functional Usage
The newly introduced high-tech Postal Card by PHLPost offers an array of functionalities, making it a versatile tool for various purposes. Primarily, it serves as a reliable means of identification, widely accepted for official and governmental transactions.
Moreover, it’s equipped with the capability for financial activities, enabling users to perform ATM cash withdrawals, conduct money remittances, and make government bill payments, enhancing its utility beyond standard identification purposes.
EMV Chip Integration
An integral aspect of the upgraded postal card is the incorporation of an EMV chip linked to Bancnet, a network enabling financial transactions. This advanced feature equips the card with capabilities similar to a standard ATM card, ensuring secure and convenient financial interactions for cardholders.
Distinct Physical Features
The high-tech Postal Card boasts several distinct physical attributes aimed at enhancing security and authentication. These include the card featuring the name “Philippine Postal Corporation” in gold ink, an invisible fluorescent ink with the phrase “Hatid Malasakit,” a ghost image of the cardholder, an encrypted QR code, and a gold mag stripe on the card’s rear.
These security features set it apart from its predecessor, the enhanced Postal ID, signifying a significant technological leap in identification and transaction security.
The integration of these technological enhancements clearly distinguishes the high-tech Postal Card from the previously enhanced Postal ID. The expanded capabilities, especially in the realm of financial transactions, set it apart as a more comprehensive and advanced identification and transaction tool.
For individuals interested in obtaining the new high-tech Postal Card, the application process involves an online application and scheduling an appointment with PHLPost.
How Can You Obtain the New Postal Card Online?
With the aim of simplifying and enhancing convenience, PhilPost digitized the registration process for a Postal Card in May 2022. Similar to acquiring a passport, obtaining a Postal Card now involves setting an appointment online and proceeding to your selected appointment venue. To obtain the new ‘high-tech’ Postal Card, follow these steps:
Section 1: Booking an Online Appointment
1. Access the Postal ID Online Registration Portal
Visit the dedicated online platform for Postal ID registration.
2. Complete Registration Information
Under “Register Now,” input the necessary details in the provided fields. After completing the form and clicking REGISTER, you will receive an email notification to activate your account. Click “CLICK TO VERIFY” to proceed.
3. Provide Personal Details
Fill in the required personal information, including:
- Complete Name: Fill in Last Name, First Name, Middle Name, and Suffix if applicable.
- Nicknames and Other Names: Include any alternative names or aliases, marked as “AKA” or other names used.
- Gender and Civil Status: Indicate your gender and civil status.
- Date and Place of Birth: Provide your date and place of birth information.
- Religious Affiliation: State your religious affiliation, if applicable.
- Optional IDs and Numbers: Submit details of any optional IDs such as PhilID, Passport, PhilHealth ID, Driver’s License, Pag-IBIG ID, with their respective numbers.
- Optional TIN ID and SSS/GSIS/UMID Number: Include Tax Identification Number (TIN) and SSS/GSIS/UMID number, if available.
- Contact Information: Provide your mobile/telephone number for communication purposes.
- Physical Attributes: Enter details on weight, height, complexion, natural eye and hair color, and any distinguishing facial features if applicable.
- Highest Educational Attainment: Indicate the highest level of education you have attained.
- Address Details: Enter both permanent and present addresses.
- Emergency Contact: Provide information for an emergency contact person.
4. Family Profile
Enter information regarding your parents, including their names, birth dates, birthplaces, and details about dependents if applicable.
5. Financial Information
Include details about your income source, nature of work, and employment status, where relevant.
6. Selection and Upload
Choose whether you’re applying for the Main Applicant, Mother’s Maiden Card, or Father’s Card.
Upload scanned images of your valid IDs to serve as proof of identity and address.
Accepted Proof of Identity (As of the current date):
- Primary (At least one required):
- Birth certificate
- Philippine National ID (PhilID)
- GSIS/SSS/UMID card
- Driver’s License
- Passport
- Secondary (At least two required):
- Alumni ID
- Company ID
- IBP ID
- NBI/Police Clearance
- OWWA ID
- PhilHealth ID
- PRC ID
- Seaman’s book
- TIN Card
- Voter’s ID or certification
- Accepted Proof of Address:
- Bank Statement
- Barangay ID or residence certificate
- Certificate of Title
- Electric, Water, and other utility bills
- Credit Card Statement
- Homeowner’s ID
- Notarized Lease/Contract certificate
- School Billing statement with address
- Real Property Tax Receipt/Certificate
Please note that the list of accepted proofs of identity and address might be subject to updates and changes. Always refer to the most current guidelines available on the Postal ID portal for the most accurate and updated information.
7. Appointment Scheduling
Select the appointment date and venue for providing biometric data and payment. A confirmation QR code will be sent via email once your selection is made.
8. Review Application Details
Ensure all entered information is accurate before proceeding to payment.
9. Payment Process
Complete the payment of the postal card fee at any post office or through other designated payment channels.
Section 2: Completing the Application Process at Your Chosen Appointment Venue
1. Appointment Venue Visit
Upon the scheduled appointment date, ensure you arrive at the selected venue for your application process. Bring along the confirmation QR code received via email as it serves as proof of your appointment.
2. Payment of Postal Card Fee
At the appointment venue, proceed to pay the current postal card fee, which stands at PHP 504, as per the latest information available. The payment can be made over the counter at the post office or through designated payment channels provided by PHLPost.
3. Postal Card Delivery and Activation
Following the completion of your application process, anticipate the delivery of your Postal Card to the address you’ve provided. Once received, allow a 24-hour period after the card’s delivery before activating it for immediate use. Upon activation, the card is ready for utilization according to its specified functionalities.
Understanding the Advanced Security of the Enhanced Postal ID
Distinguishing from High-Tech Postal Card
While the Philippine Postal Corporation (PHLPost) has introduced the new “high-tech” Postal Card, it’s essential to note that the Improved Postal ID continues to be issued by PHLPost. Despite the technological advances of the high-tech card, the Improved Postal ID maintains its relevance and availability, catering to those seeking a secure and widely accepted identification.
Enhanced Security Features
The distinguishing feature of the Improved Postal ID lies in its advanced security attributes. These features serve to significantly reduce the risks associated with counterfeit IDs. The measures implemented aim to bolster the card’s authenticity and integrity, promoting trust in its utilization.
Visible Security Elements and Main Security Features
Notable advancements include more visible security elements, allowing easy recognition of the card’s authenticity without specialized equipment. The main security features encompass a centralized database for storage and printing, capturing biometric data during application, integrating physical security measures like holograms and UV ink, and employing an encrypted QR code for verification.
The use of an Automated Fingerprint Identification System (AFIS) further ensures the applicant’s unique identity, providing an additional layer of security.
Encouragement for Application
Owing to these robust security enhancements, there’s a significant push for individuals to apply for the Improved Postal ID. The emphasis on heightened security measures aims to instill confidence in applicants, encouraging wider participation and adoption of this updated identification system.
Who is Eligible to Apply for the Improved Postal ID?
If you fall into any of these categories, seize the opportunity to obtain your own digitalized Postal ID:
- Filipinos in the Philippines: Filipinos of any age residing within the Philippines are eligible to apply for the Improved Postal ID. This includes individuals of all ages, providing an inclusive application opportunity.
- Filipinos Living Abroad: Filipinos who are currently residing abroad but were present in the Philippines during the application period can also apply for the Improved Postal ID, extending the opportunity to those temporarily outside the country.
- Foreign Residents in the Philippines: Foreign residents residing in the Philippines for a minimum duration of six months are eligible to apply for the Improved Postal ID. This provision allows non-Filipino residents who have established a significant stay within the country to obtain this identification.
How Long is the Validity of the Improved Postal ID?
The validity of the Improved Postal ID spans three years for Filipinos and foreign residents possessing the Special Retiree’s Resident Visa (SRRV). However, for other foreign residents without the SRRV, the ID is valid for one year.
What are the Steps to Apply for a Postal ID in the Philippines?
In order to acquire a postal ID in the Philippines, individuals need to undergo the following steps:
1. Prepare the Requirements for the Postal ID
a. Requirements for Filipino Postal ID Application
1. In-Person Appearance
Applicants need to be physically present at the designated post office to have their biometric data and photograph taken for the new postal ID. This ensures the accurate verification of the applicant’s identity and enhances the security features of the ID.
2. Submission of Application Form
Submission of two completed copies of the online postal ID card application form is required. These forms can be acquired from post offices or downloaded from authorized online sources. The completeness and accuracy of these forms are crucial for the efficient processing of the ID application.
3. Verification of Identity (original and photocopy)
Applicants must present specific documents to establish their identity. Primary identity documents include:
- a birth certificate issued by the Philippine Statistics Authority (PSA) or the Local Civil Registry.
- For married women, a marriage certificate is essential to validate the name against the birth document. Alternatively, applicants can present other identity documents such as GSIS or SSS UMID Card, a valid driver’s license, or a passport.
- In cases where primary documents are unavailable, applicants are required to provide any two secondary identification documents, with at least one bearing both a signature and a photo. Acceptable secondary documents include:
- BIR ID
- Baptismal Certificate
- Certificate of Birth
- College or Post-Graduate Transcript of Records with a readable dry seal.
- Confirmation Certificate
- Elementary or High School Form 137 with a readable dry seal for applicants who are 18 years old and below.
- Valid Alumni ID
- Valid Basic/Paper-Based Postal ID
- Valid School ID
- Valid Company ID
- Valid Integrated Bar of the Philippines (IBP) ID
- Valid NBI Clearance
- Valid OWWA ID
- Valid Pag-IBIG ID
- Valid Philhealth ID
- Valid PRC ID
- Valid Police Clearance
- Valid Seaman’s Book
- Valid Senior Citizen ID
- Valid Tax Identification Number Card
- Valid Voter’s ID
4. Proof of Residence (original and photocopy)
Submission of valid proof of address is also mandatory. Applicants must present documents confirming their current address, such as:
- a barangay certificate of residency,
- certified true copies of lease or titles issued by the Land Registration Authority,
- real estate tax receipts,
- bank or credit card statements,
- school billing statements,
- or utility bills (cable, electricity, internet, landline, telephone, water).
These documents serve to confirm the applicant’s place of residence, enhancing the credibility and reliability of the information provided.
b. Requirements for Foreign Residents Postal ID Application
1. Personal Appearance
Foreign residents must personally appear at the designated post office for the application process. The application procedure necessitates their physical presence for the capture of biometric data and a photograph, thereby prohibiting applications through mail or via representatives.
This personal appearance ensures the accurate verification of the applicant’s identity and enhances the overall security measures of the postal ID issuance.
2. Submission of Application Form
Applicants are required to submit two completed copies of the postal ID application form, which can be obtained from post offices or downloaded online. The accurate and complete filling out of these forms is crucial for the efficient processing of the ID application.
3. Proof of Identity
For foreign residents, valid proof of identity is a primary requirement. This includes presenting a passport with at least six months of validity before the application. Additionally, applicants must provide supporting documents with at least a six-month validity period, such as:
- Alien Certificate of Registration Identity Card (ACRI-Card),
- Long Stay Visitor Visa Extension (LSVVE),
- Temporary Resident Visa (TRV),
- Diplomatic Visa,
- or the Special Resident Retiree’s Visa (SRRV).
4. Proof of Address
Foreign residents are required to submit valid proof of address as part of their application process. This may include presenting:
- a barangay certificate of residency issued within three months before the application,
- certification or statement of account from a hotel, transient home, or temporary residence within the same period,
- or a notarized lease contract for a house, land, or condominium.
Other acceptable documents include:
- bank statements,
- credit card statements,
- school billing statements,
- or utility bills (cable, electricity, internet, landline, telephone, water).
These documents serve to validate the applicant’s current place of residence, thereby increasing the credibility and reliability of the information provided.
2. Visit the Nearest Post Office to Submit Required Documents and Make Payment
To initiate the application process for the Improved Postal ID, applicants need to visit their nearest post office to submit all the necessary documents as part of the submission process. Alongside the submission, individuals must fulfill the payment requirement, which involves a fixed fee.
As of the latest available information, the current fee stands at PHP 504, encompassing expenses for printing, delivery, and an included 12% value-added tax (VAT). This payment covers various operational costs associated with the issuance of the ID and ensures a smooth and expedited process for obtaining the Improved Postal ID.
3. Head to the Postal ID Capture Station
Upon reaching the postal ID capture station, applicants undergo the process of having their biometric data recorded digitally. This includes the capture of a photograph and the fingerprints, which are crucial components of the identification process ensuring accuracy and security.
Postal ID capture stations are generally located at the same post offices where applicants submit their requirements. Additionally, there are 260 postal ID capture stations dispersed across selected malls and various post offices throughout the Philippines. These multiple locations aim to enhance accessibility and convenience for applicants in different regions.
For specific details on the addresses and locations of postal ID capture stations, applicants can access the following links:
- List of postal ID capture stations in malls
- List of postal ID capture stations in Metro Manila
- List of postal ID capture stations in Philippine provinces
In addition to the established stations, applicants have the option to apply for a postal ID at mobile capturing centers in selected locations. This service, known as the Postal ID Mobile Capturing Service by PhilPost, is designed specifically for individuals unable to visit a post office. The mobile capturing centers bring the application process closer to those unable to access fixed stations, improving inclusivity and accessibility.
To obtain information about the schedule or to request the visit of the mobile capturing center to a particular government agency, office, or locality, individuals can refer to the new Postal ID official Facebook page or directly contact PhilPost. This avenue provides applicants with the means to inquire about and potentially organize the visit of the mobile capturing centers to their specific locations or events.
4. Await Delivery of Your New Postal ID to Your Mailing Address
Delivery timelines for the Improved Postal ID vary based on the application location and geographical factors.
- For applicants within Metro Manila, postal IDs applied for at post offices are generally delivered within an estimated period of 10 to 15 working days from the application date.
- In major cities and municipalities outside Metro Manila, the waiting period for the postal ID extends to approximately 20 working days.
- However, for applications from island provinces and remote barangays, the delivery duration lengthens, typically requiring 4 to 5 weeks or around 30 working days for the postal ID to be delivered to the applicant’s mailing address.
Geographical considerations and logistical factors impact the varying delivery times across different regions.
UPDATE: You Can Now Obtain Your Postal ID Within 1 Day Using Rush Processing
The expedited one-day rush processing for the Improved Postal ID has resumed from May 25, 2022, across all branches. Applicants now have the option for expedited service at a higher fee of PHP 650, allowing them to obtain their Postal ID within a day of application, an accelerated alternative compared to the standard processing period.
This rush processing service is accessible from Monday to Friday. Various locations are offering this service with specific application and releasing schedules, detailed visually in an accompanying image for applicants’ convenience and reference.
Unlocking Benefits with the Postal ID Privilege Program
The Postal ID Privilege Program offers a range of advantages and benefits to cardholders, providing access to discounts, freebies, product upgrades, and exclusive deals at numerous partner merchants nationwide. To enjoy these perks, individuals simply need to present their new and enhanced postal ID when making purchases, dining, or shopping at participating commercial establishments.
This program facilitates savings and exclusive offers, encouraging the utilization of the Postal ID beyond identification purposes, rewarding cardholders with various incentives at partnered establishments throughout the country.
Participating Establishments in the Postal ID Privilege Program (as of this writing)
Food and Beverage
- Allegra’s Kitchen
- American Legacy Restaurant
- ARNY-DADING Peachy Peachy
- BigBoss
- Brand X Burgers
- ByPass Burger
- Cafe De Apati
- Cafe Harry Naga
- Chateau de Busay Inn & Restaurant
- Chixboy Grill
- Corner Route Restobar
- Crepeman Cafe
- Dampa sa Paseo
- J. Tea Cafe
- La Tango Pizza (Style Pizza)
- Manang’s Chicken
- Mrs. Fields
- New Asia Restaurant
- Noy Maki-Siomai
- Off The Grill
- Pits Burger
- Pompey’s Resto Grill
- Raha Grill & Resto
- Relics Cafe
- RB City
- Samuel’s Plate
- Sangkalan Grill and Restaurant
- Shake and Brew Cafe
- Tahong Island
- Woodstone Kitchen & Bar
- Ying Ying Tea House
Beauty, Health, and Wellness
- Acebedo Optical
- Ariana’s House of Beauty, Fashion, and Wellness
- Dermaholic
- Dr. James Dental Clinic
- Eider Cut Salon
- Elements Salon
- Head2Toe House of Spa
- Holiday Spa
- Junca Salon
- Levana Dermatology Clinic
- Magic 7 Beauty & Wellness, Inc. (Fresh Salon, Fresh Touch Spa, Derm Magic)
- Mahiwagang Haplos Body Massage and Spa
- Nail Kitchen (Nail Spa + Cafe)
- Nico Salon for Men & Women
- Oriental Touch Shiatsu Center
- Paradasia Royale Spa
- Rose Serenity Body Massage
- Russel Tan’s Evolution Salon and Day Spa
- Skinfinity Skin and Body Spa
- St. Luke’s Diagnostic Center
- Tashyo Cuts & Spa
Home and Living
- Automatic Centre
Travel and Leisure
- Chateau By The Sea
- Club Morocco Beach Resort & Country Club
- Continental Travel and Tours
- Hotel Sogo
- La Breza Hotel
- La Mirada Hotel
- Let’s Go Travel Services
- Naga Pilgrims Hotel
- Residencia Boracay
- Soto Grande Hotel & Resort
- Splendido Hotel
- Stradella Hotel
- Urban Escape Travel & Tours
- Via Ticketing Services
- Vistamar Beach Resort & Country Club
- Zamboanga Town Home (Bed & Breakfast)
Fitness and Recreation
- Ark Avilon
- Avilon Wildlife Conservation Foundation
- AX Fitness
- Enchanted Kingdom
- Laresio Lakeside Resort & Spa
- Splash Island
- Trampoline Park
Petroleum
- Flying V
- Metro Gas
Pharmaceutical
- Amesco Drug Corporation
Apparel
- Shabby Chic Shoppe
Others
- Art Republic Print Technology (Computer Services & Souvenirs)
- Echomusic Center for Talent & Skills Development
- Great Image
- Papel at Pluma
- SMS Tyre Depot
Frequently Asked Questions
1. Is the Postal ID Acceptable for Passport Application?
The Department of Foreign Affairs (DFA) initiated the acceptance of the Philippine Postal Corporation’s (PHLPost) Postal ID as a legitimate form of identification for passport applications starting from August 1, 2019. This considerable update was made possible through a recent Memorandum of Agreement (MOA) established between the DFA and PHLPost.
The MOA granted the DFA access to the Postal ID Online Verification System (POVS), enabling the verification of the authenticity of Postal ID cards and effectively preventing the circulation of counterfeit cards. Notably, in the past, the Postal ID, along with the Philhealth ID and TIN ID, was not recognized as valid documents for Philippine passport applications and renewals.
2. What Should I Do with My Old (Valid) Postal ID?
Your existing, valid Postal ID remains usable and will be recognized throughout its period of validity. For individuals interested in upgrading their old Postal ID to the newer version, there are discounted rates offered based on the remaining duration of validity.
- Those with a Basic Postal ID that’s valid for the next 36 months can avail a 25% discount for the Improved Postal ID.
- Similarly, those with a Basic Postal ID valid for the next 24 to 35 months can acquire the Improved Postal ID at a 20% discount,
- while those with a remaining validity of 12 to 23 months can access a 10% discount for the Improved Postal ID.
This process allows for a smooth transition to the enhanced version while considering the remaining validity of the old Postal ID.
3. How Can I Renew or Replace My Postal ID?
Please be aware that the renewal or replacement process we are addressing pertains to both the old Basic and the new Postal ID versions issued by PhilPost. The requirements you will need to submit are contingent upon whether you require modifications or changes to your biographic data, such as alterations in name, civil status, address, among other details.
Renewal/Replacement Without Change in Biographic Data: To initiate the renewal or replacement process without altering any biographic data, applicants are required to furnish the following documents:
- Duly-Accomplished Application Form: Two completed copies of the Postal ID application form.
- Current Postal ID: Present the existing Improved or Basic Postal ID card, depending on the applicable type.
Renewal/Replacement With Change in Biographic Data: For applicants necessitating a renewal or replacement but requiring alterations in their biographic data, the following documents are needed:
- Duly-Accomplished Application Form: Provide two completed copies of the Postal ID application form.
- Current Postal ID: Present the existing Improved or Basic Postal ID card.
- Additional Supporting Documents: These documents are necessary to validate the proposed changes in the biographic data, such as alterations in name, civil status, or address.
This structured process enables individuals to efficiently pursue either the renewal or replacement of their Postal ID based on their specific requirements, whether seeking a straightforward reissuance or necessitating modifications to their biographic details.
4. What Should I Do if My Postal ID is Lost or Stolen?
If your Postal ID has been lost, there are specific steps to take to address the situation effectively. Begin by visiting the postal office where the initial application for the ID was made.
It’s essential to gather the necessary documents for this process, including two completed copies of the Postal ID application form and a duly notarized Affidavit of Loss. These steps are crucial in the procedure to report the loss of your ID and to facilitate the reissuance process.